Terms & Conditions
1. All prices are subject to VAT, where applicable
2.
Duration of Sessions Opening of Registration Desk Departure of Delegates
Morning: 09:30 - 13:00
Afternoon: 13:30 - 17:00
Evening: 17:30 - 20:00
If a hirer wishes to extend the use of a room beyond the standard session times listed, special arrangement MUST be made in advance otherwise penalties will incur
3. Discounts: 30% Summer Discount applies to the Auditorium and Garden Room from 12 July to 30 August inclusive. 10% Discount applies to the Auditorium on all Fridays except during the Summer Discount Period.
4. Garden Room bookings: Garden Room includes the Conservatory and the Kitchen. Bookings for the Garden Room without the Auditorium will not be confirmed more than 4 weeks in advance.
5. Council Room: For removal of the Council Room Table an extra charge of GB£230 will incur.
6. Tea, Coffee and Biscuits: will be charged at £2 per person, per serving.
7. Academic, Learned and Professional Bodies: Reduced charity rates apply to organisations with charitable status.
8. Trade Associations: Standard Rates apply.
9. Deposit: A 25% deposit is required to confirm all bookings. We will cancel any provisional bookings after 72 hours without notification.
10. Cancellation Charges based on room hire:
6 months or longer - No charge (and any deposit refunded)
3-6 months - 25% or deposit forfeit
3 months - 2 weeks - 50% charge
Less than 2 weeks - 100%
11. Cancellation Charges for services of a dedicated technician:
1 month or longer - No charge
1 month 2 weeks - 50% charge
Less than 2 weeks - 100%
12. Damage to property: SCI will not be responsible for any loss or damage to the property. The Hirer will be held responsible for any damage caused to SCI’s property.
13. Caution: SCI reserves the right without liability to refuse a booking or to cancel a booking on immediate notice by reason of circumstances: (a) beyond its control and/or (b) conflicting with its objectives as a Learned Society.
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