Simple ways to share your email contacts
A step-by-step guide to importing and exporting Outlook contact files or creating bespoke lists
It can be useful to swap some or all of your Outlook contact files with a colleague, or assemble a bespoke list. To do this, open Outlook and go to the contacts area. On the file menu, click import and export.
Exporting all contacts
If you want to export all of your files, click export to a file, and then click next. You can export to dBase, Microsoft Access, Excel, Word, PowerPoint, FoxPro, or to a personal folders file. In the list, click the file type you want to export to, and then click next.
 If you want to export to a file for use in Word or PowerPoint, choose either tab separated values or comma separated values. Then follow the instructions in the import and export wizard. Please note that only the content itself is exported – information on permissions etc is not retained.
Once you have the file ready, just email it to your colleague.
Exporting a selection
If you want to send a selection of your contacts, rather than the whole lot, first create a folder within Outlook. Call it ‘sharing’, or some other meaningful name. In the folder contains list, click appointment items.
In the select where to place the folder list, click calendar, and then OK. On the Outlook bar, click contacts, or another private or public contacts folder that you want to copy information from.
To copy the contacts, press and hold down the control key and drag the contacts you want from the contacts folder you just clicked to the new contacts folder you just created.
On the file menu, click import and export to export the new contacts folder.
Click export to a file, and then click next.
In the list, click the file type you want to export to (for example, Word or Excel) and then click next. Then follow the instructions in the import and export wizard.
Importing contacts
If you are receiving the information instead of giving it, you need to import it into Outlook. You can import from Act!, Lotus Organizer, dBase, ECCO, Microsoft Access, Excel, FoxPro, Schedule+, and Microsoft Mail (.mmf).
On the file menu, click import and export. Then click import from another program or file, and then click next. Select the type of file to import. Click browse, and then select the file you want to import; then select the folder you want the imported data to go into.
by Joanna Pegum
SCI Web Editor
Webwatch: Going underground on the web
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 Planning a trip? Finding a flight is easy enough, but what about when you get there? www.urbanrail.net/index.htm contains rail maps for an astonishing array of city centres, from the London tube map to Cairo, Calcutta, Tokyo and beyond.
Five continents are included (the Americas seem to count for one here) and the maps of coverage in Europe, the Americas and Asia are especially appealing. Africa and Australasia have lists instead.
The site is not limited to underground maps, but includes metro-tram, ‘peoplemovers’ and other networks where appropriate. The London underground map does not include rail networks for south London, which has few underground stations, but does at least show where it intersects. There are also practical details on timetables, tickets and fare structures (though not prices).
Historical and bibliographical information is included, and careful scrutiny of the site can yield some revealing historical titbits. North America is relatively poorly served, due to the precedence given to the automobile, while Tokyo with its 22 lines reflects some very heavy investment in transport infrastructure. Pyongyang in North Korea has had a metro since the 1970s and a linked site www.pyongyang-metro.com shows fabulous murals, mosaics and chandeliers. One stop is called Yonggwang (Glory) Station.
As this is an area which develops rapidly (especially in cities other than London), author Robert Schwandl sensibly states that the site is permanently under construction. |
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