The conference ‘Feeding the future: can we protect crops sustainably?’ was a tremendous success from the point of view of the technical content. The outcomes have been summarised in a series of articles here. How did such an event come about and what can we learn about putting on an event like this in a world of Covid?
This event was born from two parents. The first was a vision and the second was collaboration.
The vision began in the SCI Agrisciences committee. We had organised a series of events in the previous few years, all linking to the general theme of challenges to overcome in food sustainability. Our events had dealt with the use of data, the challenge of climate change and the future of livestock production. Our intention was to build on this legacy using the International Year of Plant Health as inspiration and provide a comprehensive event, at the SCI headquarters in London, covering every element of crop protection and what it will look like in the future. We wanted to make a networking hub, a place to share ideas and make connections, where new lines of research and development would be sparked into life. Well, then came Covid…
2020 is the International Year of Plant Health.
From the start, we knew in the Agrisciences group that this was going to be too much for us alone. Our first collaboration was within the SCI, the Horticulture Group and the Food Group. Outside of the SCI, we wanted collaborators who are research-active, with wide capabilities and people who really care about the future of crop protection. Having discussed a few options, we approached the Institute of Agriculture and Food Research and Innovation, IAFRI and later Crop Health and Protection, CHAP.
By February 2020, we had our full team of organisers and about half of our agenda all arranged. By March we didn’t know what to do, delay or virtualise? The debate went back and forth for several weeks as we all got to grips with the true meaning of lockdown. When we chose to virtualise, suddenly we had to relearn all we knew about organising events. Both CHAP and SCI started running other events and building up their experience. With this experience came sound advice on what makes a good event: Don’t let it drag; Keep everything snappy; Make sure that your speakers are the very best; Firm and direct chairing. We created a whole new agenda, based around these ideas.
How do you replicate those chance meetings facilitated by face-to-face events?
That still left one problem: how do you reproduce those extra bits that you get in a real conference? Those times in the coffee queue when you happen across your future collaborator? Maybe your future business partner is looking at the same poster as you are? It is a bit like luck, but facilitated.
We resolved this conundrum with four informal parallel sessions. So we still had student posters but in the form of micro-presentations. We engineered discussions between students and senior members of our industry. We tried to recreate a commercial exhibition where you watched as top companies showed off their latest inventions. For those who would love to go on a field trip, we offered virtual guided tours of some of the research facilities operated by CHAP.
Can virtual conferences take the place of real ones? They are clearly not the same, as nothing beats looking directly into someone’s eyes. But on the plus side, they are cheaper to put on and present a lower barrier for delegates to get involved. I am looking forward to a post-Covid world when we can all meet again, but in the meantime we can put on engaging and exciting events that deliver a lot of learning and opportunity in a virtual space.Feeding the Future was organised by: