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Conference Administrator

Conference Administrator (12-month contract with possible extension)

This is a great entry level opportunity for someone looking to gain or build on their experience in the conference and events sector. SCI is a membership organisation and registered charity with individual members in over 70 countries. A Conference Administrator (12-month contract with possible extension) is sought to work within a small team who currently organise around 50 conferences per year (mostly based in their facility in Belgrave Square, London) relating to industry sectors as diverse as food and agriculture, pharmaceuticals, environmental science and safety. The Conference Administrator is a predominantly office-based role and will primarily manage the delegate journey for all delegates attending SCI conferences, as well as supporting the conference organisers with the development of successful, high quality conferences.

Delegate Management (30%)

  • Entering delegate details onto website as required
  • Dealing with delegate requests by email/telephone
  • Preparing badges and delegate packs for conferences, general photocopying and filing
  • Using “Click dimensions” (training provided)

Website support (30%)

  • Adding events to the CMS to ensure they can go live onto the SCI website (training provided)
  • Adding logos, images, flyers and presentations to populate to the SCI website (training provided)

Support to the conference team (40%)

  • Assisting with all SCI events run by the conference team
  • Organising “call for papers and posters” and managing timescales/deadlines as appropriate.
  • Designing flyers and postcards using Indesign software (training provided) and proofreading
  • Attending events: managing onsite registration of delegates/acting as point of contact

Knowledge, skills and experience required for this position

  • Conference/events graduate or related degree (desirable)
  • Understanding of conference organisation for “fee paying” conferences (knowledge of the organisation of conferences for a charity/membership organisation desirable)
  • Experience of working with volunteers/committees (desirable)
  • Strong organisational, communication/customer service skills and ability to multitask
  • High level of computer literacy, in particular with Microsoft Office Suite; preferably databases
  • Ability and willingness to act on own initiative both individually and as a member of a team
  • High aptitude for spelling and grammar and accuracy in data entry and proof-reading

How to apply
Please apply by sending your CV and a covering letter detailing your conference experience and relevance to the position to Ms Jacqui Maguire, Events Manager: jacqui.maguire@soci.org.

Closing date for applications: Friday 9 August 2019

Salary: £20,000 + benefits

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