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Senior Conference Organiser

Senior Conference Organiser (Full time, permanent)
Start date: Immediate
Location: Central London
Salary - £32,000 - £35,000 per annum

SCI is a membership organisation and registered charity based in Belgrave Square in a Grade I listed building. A Senior Conference Organiser is sought to work within a team of 5 who currently organise around 60 conferences per year relating to industry sectors as diverse as food and agriculture, pharmaceuticals and environmental science. We are looking for a Senior Conference Organiser who will mainly focus on larger events, as well as providing support to smaller events, the Events Manager and Conference Executives.

Key responsibilities and role description

Successfully manage events, in particular taking direct responsibility for larger events. This includes project managing all aspects of the conference to include:

  • create and manage budgets, forecasting and final reconciliation of financial outcome
  • venue sourcing, pre-planning meetings and site inspections, as required
  • manage all suppliers and logistics during the event (e.g.venue, AV and caterers)
  • sponsorship/exhibition fulfilment and speaker management
  • co-ordinate design/content of relevant published materials (e.g. electronic/website)
  • assist in the promotion of events, involving event website content / other media

Proactively work with and manage volunteer committees, develop and maintain good working relationships to deliver allocated events

Support Event Manager and the Conference Executives

  • act in a supervisory capacity and provide direction and support to team members when the Event Manager is out of the office

Proactively promote new ideas and implement solutions

  • source new suppliers and negotiating preferable rates, as required
  • work with the marketing team to develop all event collateral within brand guidelines
  • Knowledge, skills & experience

    Essential

    • minimum 3 years of planning, managing and running large-scale events at a senior level, ideally working in a professional membership body, association, charity or not for profit organisation
    • experience of working with committees or volunteers, able to confidently communicate at all levels, with a professional and positive manner at all times
    • highly self-motivated, hard-working, energetic and reliable and able to work with minimal supervision, as well as part of a team
    • able to work outside of core contracted hours from time to time (TOIL will be applied) and UK travel
    • excellent time management and project management skills with a structured and logical approach to problem solving and the ability to work on and meet multiple project deadlines simultaneously
    • strong IT and admin skills including proficiency in MS office application
    • excellent command of oral and written English
    • exemplary organisational skills to plan and manage a complex workload of events to the highest standard from start to finish, whilst meeting the society’s key objectives of quality and cost effectiveness

    Desirable

    • An interest in science and its application in industry
    • Experience using CRM systems, preferably Microsoft Dynamics
    • Experience using social media tools for marketing purposes
    • Experience of working in a professional membership body, association, charity or not for profit organisation

    How to apply

    Please send a copy of your CV, along with a covering letter detailing your experience, skills and relevance to the position based on the above job description to jacqui.maguire@soci.org.

    Application deadline: Tuesday 25 February 2020, applications may close early if a suitable candidate is found.

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